Our client is a logistics client based in Klang. They are now looking for a procurement manager with expertise in contract and tender management.
Responsibilities:
- To administer the procurement processes (RFQ/RFT/RFA) for CAPEX and Maintenance projects; and achieve completeness within the KPI.
- Monitor the preparation of the Tender documents within the KPI after approval at the TSC for CAPEX projects.
- Managing the sourcing process for the potential Vendors for the Tender processes.
- To liaise with the Process Owner on the preparation of the Tender Document and arrangement of tender briefing & site visit.
- Managing the creation of the RFQ/RFT/RFA in the Procurement system and providing necessary assistance to the Vendor during the submission processes.
- Preparation of the progress report for each project sent for Tender processes.
- Managing the safekeeping of the Tender Deposit and arranging for the return of the deposit to the unsuccessful Vendor once the project is awarded.
- Safeguard Company interest by ensuring the Insurance cover note and Performance Bond for the CAPEX project is ready and submitted prior to project commencement.
- Managing Contract Masterfile to ensure the Contract is valid and renewed on time by sending a monthly reminder to all process owners.
- Liaison person to the Legal Department for the process of Letter of Award and Service Agreement.
- Managing new Vendor registration processes; from compiling the documents for the prequalification process, notifying and following up for Technical and Financial evaluation, and notifying the status of registration of the Vendor.
- To prepare and manage Vendor database for annual review.
- Monitor and identify any enhancement to the current process flow for the tender process.
- Assisting in managing staff under the procurement division on tender-related matters.
- Commenting on enhancement for automation under the current tender process flow.
Requirements:
- At least a degree holder and 3 years of experience in project administration.
- Excellent written and verbal communication.
- Strong interest and high-level understanding of Contract and Tender Management
- Working knowledge of Microsoft Word, Excel & PowerPoint.
- Extremely detail-oriented.
- Ability to multi-task and handle numerous projects simultaneously.
- Works well under pressure and within timeline constraints.
- Motivated and self-starter.
- Works well individually and in a team setting
Only shortlisted candidates will be notified